Roberts Companies, Your Employment Specialists

CLERICAL JOBS

Administrative Assistant/Refining

 

Roberts Companies has an immediate need for a administrative Assistant with the following skill set to work at a local refinery. This is a night shift position. Training with start on day shift 6:00am - 4:30pm. After training is complete hour will change to 5:00pm to 6:00am

Responsibilities may include:

  • Performing a wide range of administrative duties in a fast-paced environment.
  • Dealing with sensitive and confidential information with limited supervision.
  • Interacting with internal staff and external business contacts, e.g., reliably answering & returning phone calls and escorting visitors; understanding basic roles of the assigned staff groups so callers can be referred to the right people.
  • Scheduling meetings as well as catering arrangements, e.g., organizing appropriately-sized rooms, ensuring supplies and technology are available for the meeting (e.g. white boards/flip charts, projectors, video conference, as required), ordering food as required in appropriate quantities (reconfirm in-person attendance), maintaining meeting agenda and materials, organizing meeting times that are acceptable for the attendees; resolving conflicts as necessary, document and distribute meeting minutes.
  • Creating, revising, analyzing proof-reading, and distributing various types of documents, presentations, and spreadsheets (Microsoft Excel, Word, PowerPoint, Outlook).
  • Preparing monthly and quarterly reports as required, i.e., safety, expenses, compliance verification, audits, etc.
  • Creating, managing and maintaining various SharePoint and Intranet sites.
  • Making travel arrangements, preparing itineraries and managing calendars.
  • Managing office supply inventory and ordering supplies as needed.
  • Maintaining personnel information and organization charts.
  • Distributing mail and arranging shipment of packages.
  • Facilitating and promoting the annual records organization campaign (DRM - Document Retention Management)). Maintain master records lists.

Basic/Required:

  • Legally authorized to work in the United States
  • High school diploma/GED
  • Advanced proficiency in Microsoft Word, Excel and PowerPoint; Outlook and Sharepoint (perform the skill with limited assistance)
  • 3+ years of experience in administrative support
  • Willing to work overtime when required
     

Preferred:

  • Advanced level of communication skills, both verbal and written
  • Professional manner in dealing with colleagues and external parties
  • Ability to prioritize, multi-task and follow-up in a multi-faceted work environment, including managing unplanned/critical tasks at the same time
  • Excellent interpersonal and organizational skills and ability to communicate effectively as this job requires frequent diverse interface with all levels of management
  • Highly effective time-management skills; delivers results on-time with high quality standards.
  • Strong work ethic, takes initiative to take on and learn new tasks, high energy level
  • Knowledge of Livelink Document Management features for classifying, storing, and retrieving documents
  • Model team leadership behaviors with peers
  • Recent work experience in dealing with building facilities-managing office space, including telephone and computer set-up.
  • Networking skills such as the ability to build networks in an organization

  • Proficient (perform the skills with limited assistance) with SAP, Livelink/EDMS and CATS.


     

Pay Rate: $26-$27 hour
Experience Required: 3-5 yrs
Starts: ASAP
Duration: 5-6 week (night shift)
Job Location: Rodeo, California
Opportunity Number: 603
Posted On: 10/7/2019
Please Contact: Terri VanDeVeire van_t@robertscompanies.net


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